College Policies


Registration Refund Policy for UTC Courses and Events

The United Theological College (UTC) takes seriously its responsibility to offer high-quality courses and education events. Program costs includes instructor fees, which may be incurred even if a program is cancelled at short notice or if it continues with insufficient numbers. Recognizing these costs, UTC has the following refund policies.

Once registered, students are responsible for course or event fees. If a student decides not to take the course, he or she must officially withdraw. Withdrawal must be in writing to the UTC Administration Office (not the course instructor). Not attending a course does not constitute official withdrawal.

Continuing and Lay Education, Intensive Courses and Other Events
Withdrawal or cancelation must be in writing to the UTC Administration Office. Each registration includes a $ 50 non-refundable registration fee. Registrants who withdraw or cancel more than ten days prior to the beginning of the event will receive a full refund (minus the $50 registration fee). Withdrawals less than ten days prior to the beginning of the course or event will be refunded 50 per cent of the course fees, minus the registration fee.

Student in McGill Courses Who Register through UTC
Students can withdraw from courses according to the deadlines posted by McGill. Students must follow McGill’s withdrawal procedures and must also notify the UTC Administration Office in writing. Withdrawals prior to the McGill deadline for “withdrawal with refund” will receive a full refund from UTC. After this date, refunds will not be given.

Students in Certificate and Admission Courses Offered by UTC or Jointly by UTC and the Montreal School of Theology (MST)
Withdrawal must be made in writing to the UTC Administration Office. Withdrawals before the second session (or equivalent for alternative delivery modes) will receive a full refund. Withdrawal after the second session will be refunded at 50 per cent of course fees. After the first third session, refunds will not be given.

UTC Students in In-Ministry Year (IMY) Program or IMY Courses
Withdrawal must be made in writing to the UTC Administration Office. Withdrawals within the first two weeks of the IMY program (including orientation week) will receive a full refund. Withdrawals within the first month of the program will be refunded 50 percent of the semester fees. After the first month, refunds will not be given. For individual IMY courses, withdrawals before the second session (or equivalent for alternative delivery modes) will receive a full refund. Withdrawal after the second session will be refunded at 50 per cent of course fees. After the first third session, refunds will not be given.

Requests for exceptions to these policies should be directed to the Principal of UTC. Such requests will be considered on a case-by-case basis.

Revised March 2012

Language Proficiency Standards at the United Theological College

The United Theological College offers its programmes in affiliation with McGill University and l’Université de Montréal. Both of these universities have requirements regarding proficiency in the language of instruction and how proficiency is to be demonstrated. All UTC students in these programmes must comply with such policies. To ensure fairness and continuity to the final year of the M.Div programme which is based at the College and includes courses offered for admission candidates, the same general standards regarding language proficiency applied at McGill and U de M shall be held by The United Theological College and shall apply to all students UTC credit programmes.

The following policy is based on the McGill policies and has been edited for UTC’s purposes:
The language of instruction at McGill is generally English and at Université de Montréal, generally French. UTC is able to offer instruction in both official languages. Students at McGill, U de M and UTC may submit assignments and write exams in either French or English.

Proof of proficiency in English

You are not required to submit proof of proficiency in English if you meet any one of the following conditions:

  • Your mother tongue is English
  • You have completed, in English, both Secondary V and a Diploma of Collegial Studies in Quebec
  • You have studied for at least five years in an institution where English is the main language of instruction

Students who do not meet any of the above conditions must demonstrate evidence of English proficiency, normally through a TOFEL test score

Test of English as a Foreign Language (TOEFL)

The minimum TOEFL scores required are as follows:

Computer Based Score (CBT): 233

Paper Based Score (PBT): 577

New Internet-Based Composite Score (iBT): 90*
*each individual component of reading, writing, listening and speaking has a minimum score of 21.

Agencies proving the TOFEL testing can be found in the Yellow Pages. In Montreal preparation for the TOFEL is available at the YMCA Language School (514) 849-8393 and the actual test is available through Prometic (514) 876-8818.

For Students wishing to take courses in French: / Si vous désirez entamer des cours en français:

The policies of l’Université de Montréal while framed differently, reflect similar requirements for demonstrating proficiency in the French language:

“Le français et l’anglais sont les deux langues officielles du Canada. La vie au Québec et les études à l’Université de Montréal exigent une excellente connaissance de la langue française.

L’Université de Montréal est une université francophone et les cours sont donnés en langue française à l’exception des cours de quelques programmes tels qu’études anglaises, études hispaniques, études allemandes, etc.

Dans une volonté d’accueil d’étudiants dont la langue maternelle ou la langue d’usage n’est pas le français, l’Université ne fait toutefois pas de la connaissance de la langue française une condition d’admission à ses programmes. Elle a prévu des moyens d’identifier et d’aider ces étudiants avant qu’ils ne s’engagent dans le programme de leur choix. À cet effet, elle offre aux étudiants non francophones une structure facilitant leur intégration à la communauté universitaire francophone.

Ces étudiants ont accès à une gamme complète de cours de français de niveaux débutant, intermédiaire ou avancé. Les cours de niveau avancé peuvent être crédités dans un programme universitaire. Pour s’inscrire à des cours de français de niveau débutant ou intermédiaire, il faut s’adresser à l’École de français de la Faculté de l’éducation permanente:

École de Français
Faculté de l’éducation permanente
Université de Montréal
C.P. 6128, succursale Centre-ville
Montréal (Québec)
Canada H3C 3J7

Par ailleurs, l’Université prévoit des mesures pour identifier et aider les étudiants qui n’ont pas atteint en français le niveau requis pour des études universitaires. Tout nouvel étudiant, doit subir le test de français du ministre de l’Éducation du Québec ou une épreuve équivalente prescrite par l’Université. En cas d’échec, le candidat doit réussir les cours de français prescrits par l’Université pour obtenir son diplôme.

Enfin, même si la connaissance de l’anglais n’est pas exigée à l’Université, les étudiants qui ne peuvent pas lire l’anglais s’exposent à des difficultés dans leurs études étant donné le grand nombre de livres de référence publiés dans cette langue.”

All test results are to be forward directly to The United Theological College by the testing agency and must be received before any application for study can be processed.

Leave of Absence

During the years of studies at McGill and the United Theological College leading to the Master of Divinity Degree or the Diploma in Ministry, it is possible for students to request a leave of absence from studies for a negotiated, pre-determined period. For students who have not yet completed the necessary portion of studies at McGill University, any request for leave must be made to both the B.Th. Committee of FRS and the Faculty of the UTC and in the instance of STM students, to the graduate committee of FRS and the Faculty of UTC. This policy only addresses UTC’s responsibility and process for such requests.

1) Students wishing to request a Leave of Absence (LOA) from studies may do so by formal letter to the College Faculty c/o the Principal. The letter should state the period of leave requested, the rationale for the leave and how the student intends to keep the learning accomplished to date alive and growing during the LOA.

2) Normally a request will be considered for a period not exceeding one academic year with a request for renewal of the LOA to be considered near the completion of the first year if so desired. Students may, through their academic process, request a maximum of two years leave of absence in total.

3) At the first meeting of the College Faculty following receipt of the request for LOA, the matter will be reviewed and either a decision will be conveyed to the student by the Principal or further information will be requested.

4) During the course of the LOA students are still considered as registered students of the College and are thus encouraged to remain in contact with the community if possible by attending Community evenings and other regular occasions of worship, retreats etc. The College will continue to include LOA students on mailing and invitation lists, etc.

5) While on LOA it shall be the student’s responsibility to contact the Principal in writing no less than 60 days before the beginning of the semester in which they intend to register.

6) A continuation fee, payable to the College is levied for each period of Leave of Absence. For a full academic year the fee will be the equivalent of one 3-credit course fee through UTC and ½ of that amount for a semester long leave.
This amount shall be paid at the beginning of the LOA.

This policy will be applied retroactively for all students currently enrolled at the College. Those who are currently on leave will be exempted from financial charges until May 2007.

It is assumed that students will also have undertaken the necessary conversations with the E and S Committee regarding any proposed leave of absence.

Approved Exec. of Board of Governors, June 14 2006

Maximum Period for Completion of Program
A student must complete their program at UTC within a period of eight years (including any required internships) from the date of their first class whether in a BTh/MDiv or STM /DipMin stream. Students who have not completed their program during this time, may be required to repeat some portions of the program in order to receive the Testamur.

Approved, Board of Governors May 3, 2007